Trello Review

Trello Review – Really nice Project management tool.

Welcome to my Trello review 2023.

Trello is a truly impressive project management tool that offers a unique combination of functionality and a user-friendly interface. As a user of Trello, I can attest to its effectiveness in helping organize, coordinate, and track work efficiently. Whether you’re working on personal projects or collaborating with internal or external teams, Trello is a fantastic choice. Ps. it also offers a free project management plan.

One of the key strengths of Trello is its intuitive design, which makes it easy for anyone to get started and use it effectively. With its visually appealing and interactive interface, you can create boards, lists, and cards to represent tasks and track their progress effortlessly.

While Trello is known for its simplicity and ease of use, it may not be suitable for traditional project management requirements. It lacks some features like swimlanes and robust work-in-progress limits that are commonly found in traditional project management software.

Overall, Trello is a highly versatile and valuable project management tool, especially for small to medium-sized projects where simplicity and collaboration are key.

Key Takeaways:

  • Trello is an eye-catching and intuitive app for project management.
  • It is known for its ease of use and ability to facilitate collaboration.
  • Free tier limitations include one Power-Up per board the absence of swimlanes and robust work-in-progress limits.
  • Trello falls into the category of Kanban board apps rather than traditional project management software.
  • Kanban is a method for organizing, tracking, and managing work effectively.

Is Trello a Project Management App?

Trello is often considered a project management tool, but it is important to understand its unique approach. While traditional project management software focuses on detailed planning, scheduling, and resource management, Trello falls into the category of Kanban board apps. Kanban is a method for organizing and tracking work, and Trello embodies this methodology.

With Trello, users can create boards that represent projects or workflows and organize their work into customizable columns and cards. Each card represents a task or work item, which can be moved across columns as it progresses. This visual approach allows for a clear overview of the project and facilitates collaboration within a team.

However, it is worth noting that Trello may not be suitable for managing large and complex projects. It lacks certain functionalities often found in traditional project management software, such as swimlanes for organizing work by different categories or dependencies tracking for managing complex relationships between tasks. Therefore, while Trello can be an effective tool for managing projects within its kanban board framework, it may not be the ideal choice for projects requiring extensive planning and resource management capabilities.

Trello Project Management

Kanban Board vs. Traditional Project Management Software

When comparing Trello’s kanban board approach to traditional project management software, it’s important to consider the specific needs and requirements of your project. Traditional project management software often offers robust planning, resource allocation, and scheduling features. It is typically used for complex projects with specific timelines, dependencies, and extensive documentation.

On the other hand, kanban board apps like Trello focus on visual organization and tracking of work. They excel at managing tasks, facilitating collaboration, and providing a high-level view of the project’s progress. Kanban boards are best suited for projects with fluid or evolving requirements and teams that prioritize agility and flexibility.

Ultimately, the choice between a kanban board app like Trello and traditional project management software depends on the nature of your project, the level of complexity, and the specific needs of your team. It’s important to consider the strengths and limitations of each approach to make an informed decision.

Key FeaturesKanban Board Apps (Trello)Traditional Project Management Software
Visual task management
Flexible and agile 
Easy collaboration
Detailed planning 
Resource management 

What is Kanban?

Kanban is a highly effective method for organizing, tracking, and managing work. It provides a visual representation of workflow using columns or lists that represent different stages of work. Tasks or work items are represented as cards that move through the columns as they progress.

One of the key advantages of using Kanban is its ability to enhance productivity by allowing teams to focus on completing tasks rather than managing complex project plans. It provides clear visibility into the status of work, making it easier to identify bottlenecks and allocate resources effectively.

“Kanban is all about optimizing workflow and achieving maximum efficiency in managing work.”

Kanban board apps, like Trello, are specifically designed to support the application of this methodology. They offer user-friendly interfaces and intuitive features that simplify the process of managing work and tracking progress. Trello, in particular, allows users to create custom boards with columns and cards, making it easy to implement and adapt the Kanban methodology to suit specific project requirements.

While Kanban is a highly effective approach for organizing work, it may not be suitable for projects with complex dependencies and scheduling requirements. In such cases, more advanced project management tools that offer features like swimlanes and dependency tracking may be more appropriate.

Advantages of KanbanLimitations of Kanban
  • Enhances productivity
  • Provides clear visibility into work progress
  • Simplifies resource allocation
  • Not suitable for complex projects
  • Lacks advanced scheduling features
  • May require additional tools for collaboration and communication

Trello Pricing and Plans

Trello offers three types of plans: Free, Business Class, and Enterprise. Each plan caters to different needs and provides varying features and benefits. Here is an overview of the pricing and plans offered by Trello:

Free Plan

The Free plan is a great option for individuals or small teams who want to get started with Trello without any financial commitment. With the Free plan, you get access to basic features such as unlimited boards, cards, and lists. You can also attach files up to 10MB in size and integrate with popular tools like Google Drive and Dropbox. However, the Free plan only allows one Power-Up per board, so if you need additional integrations or advanced features, you may need to upgrade to a paid plan.

Business Class

The Business Class plan is designed for teams and businesses that require more advanced features and collaboration capabilities. It costs $12.50 per user per month when billed annually. With the Business Class plan, you get unlimited Power-Ups, allowing you to integrate Trello with other tools and services to streamline your workflow. You also get enhanced administrative controls, advanced security features, and larger file attachments up to 250MB in size. Additionally, the Business Class plan provides priority email support with a guaranteed response time.


The Enterprise plan is tailored for large organizations with complex requirements and multiple teams. It offers advanced features and customization options to meet the needs of enterprise-level project management. The pricing for the Enterprise plan is customized based on your organization’s requirements, so you’ll need to contact Trello’s sales team for a quote. With the Enterprise plan, you get unlimited workspaces, organization-wide permissions, and dedicated account management. You also have access to priority phone support and advanced security features such as SSO (Single Sign-On) and domain-restricted invites.

Free– Unlimited boards, cards, and lists
– 10MB file attachments
– 1 Power-Up per board
Business Class– Unlimited Power-Ups
– 250MB file attachments
– Advanced admin controls
– Priority email support
$12.50 per user per month (billed annually)
Enterprise– Unlimited workspaces
– Organization-wide permissions
– Priority phone support
– Advanced security features
Custom pricing

Trello’s Pricing Compared to Other Collaboration Software

When considering collaboration software options, it’s important to compare the pricing of different platforms to find the best fit for your team. Trello’s pricing structure offers competitive rates, although it has increased over time. Other project management apps may have different pricing models, such as charging per user per month or offering a flat fee for a certain number of users.


Collaboration SoftwarePricing ModelKey Features
TrelloFreemium, Business Class, EnterpriseKanban boards, unlimited integrations
AsanaPremium, Business, EnterpriseTask management, project timelines
BasecampFlat fee per teamCollaboration tools, team communication
WrikePer user per monthProject planning, Gantt charts

Although Trello’s prices have increased, it still provides good value for the features offered. The platform’s free plan allows users to access basic task management features and unlimited integrations. The Business Class plan offers additional administrative and security features, while the Enterprise plan caters to the needs of large organizations with advanced options like unlimited workspaces and organization-wide permissions.

When comparing prices, it’s essential to consider the specific needs of your team. While Trello may not have the most extensive collaboration and reporting features, it excels in its user-friendly interface and visually appealing kanban boards. Ultimately, finding the right collaboration software depends on finding the perfect balance between price, features, and usability.

Getting Started With Trello

As one of the leading kanban board apps, Trello is an ideal tool for task management and team collaboration. Whether you’re an individual looking to organize your personal projects or a team aiming to streamline workflows, Trello offers a user-friendly interface and a range of features to help you stay productive.

“Trello is a fantastic tool for managing tasks and keeping everyone on the same page. Its custom boards allow us to tailor our workflow to suit our specific needs, and the drag-and-drop functionality makes it easy to prioritize tasks and move them through different stages.”

Creating custom boards is a simple and intuitive process. You can set up columns to represent different stages of work, such as “To Do,” “Doing,” and “Done.” Within each column, you can add cards to represent individual tasks. These cards can be assigned to team members, labeled with due dates, and include detailed descriptions and attachments.

Collaboration is a key feature of Trello. You can invite team members to join your boards, assign tasks to specific individuals, and leave comments on cards to facilitate discussions. Trello also offers templates for various workflows, making it easy to get started and ensure you’re following best practices.

Example Workflow:

  1. Create a new board for your project.
  2. Add columns to represent different stages of work.
  3. Create cards for each task and assign them to team members.
  4. Use labels to categorize tasks by priority or type.
  5. Move cards across columns as tasks progress.
  6. Leave comments on cards to provide updates or ask questions.

With its accessibility across web, desktop, and mobile platforms, Trello ensures that you can stay productive and collaborate with your team from anywhere. Its intuitive interface, customizable boards, and powerful task management capabilities make it an excellent choice for individuals and teams alike.

Trello image

Apps and Interactivity

Trello offers a range of options for accessing its platform, whether you prefer a web app, desktop app, or mobile app. The web app allows for seamless drag-and-drop functionality, making it easy to organize and prioritize your tasks. For users who want the convenience of a desktop application, Trello offers additional features such as desktop notifications and quick-add options. And if you’re always on the go, the mobile app ensures that you can manage your projects and collaborate with your team from anywhere.

In addition to its user-friendly interface and accessibility, Trello also provides various ways to enhance interactivity and productivity. Users can seamlessly attach files to their boards, whether from their desktop or their preferred cloud storage services like Google Drive or Dropbox. This feature enables you to keep all relevant project documents in one place, making it easy for your team to access and collaborate on files.

Trello’s integration capabilities are another standout feature. It seamlessly connects with popular apps and platforms like Slack, Jira, and Toggl, allowing you to streamline your workflows and centralize your project management. Whether it’s communicating with your team, tracking time spent on tasks, or syncing data across multiple tools, Trello’s integrations ensure a seamless and efficient workflow.

Overall, Trello’s apps and interactivity make it a versatile and convenient tool for managing your projects. Whether you’re working on a small team or collaborating with multiple stakeholders, Trello’s accessibility and integration capabilities ensure that you can stay organized and productive every step of the way.

Trello: The Good and The Bad

Trello has become a popular choice for task management and team collaboration due to its user-friendly interface and intuitive features. As a user, I appreciate the simplicity and ease of use that Trello offers. Whether it’s creating boards, adding cards, or assigning tasks to team members, Trello makes it effortless to stay organized and productive.

One of the standout features of Trello is its visual approach to project management. The kanban-style boards and customizable cards provide a clear overview of tasks and their progress. It makes it easy for team members to visualize their workflow and understand project status at a glance. This visual aspect greatly enhances teamwork and collaboration.

However, Trello does have its limitations. While it excels in task management, it falls short in terms of advanced collaboration and communication tools. Real-time collaboration features, such as simultaneous editing and commenting on cards, are lacking in Trello. Although integrations with other tools can partially bridge this gap, it would be more convenient to have these features built-in.

“Trello’s ease of use and visual organization make it a great tool for task management, but it may not be the best choice for teams that require advanced collaboration and communication features.”

Another downside of Trello is its reporting options. While it provides basic analytics, such as the number of completed tasks and due dates, it lacks more robust reporting features. For teams working on complex projects with specific reporting needs, this can be a drawback. It would be beneficial if Trello offered more comprehensive reporting capabilities to provide deeper insights into project performance.

The Good:

  • Intuitive and user-friendly interface
  • Visual and customizable task management
  • Efficient collaboration within teams

The Bad:

  • Lacks advanced collaboration and communication features
  • Limited reporting options

Table: Trello’s Pros and Cons

Intuitive interfaceLacks advanced collaboration features
Visual task managementLimited reporting options
Efficient teamwork 

Trello Review: The Best Free Kanban Board for Project Management?

As I have explored the various features and capabilities of Trello, it is evident that this kanban board app excels in task management, making it a top choice for individuals and small teams. With its visually appealing interface and user-friendly design, Trello provides an intuitive and seamless experience for organizing and tracking tasks.

The free plan offered by Trello is particularly generous, allowing users to access a wide range of features and unlimited integrations. This makes it a valuable tool for those on a tight budget or for small teams looking for a cost-effective solution. Moreover, Trello’s kanban board approach enhances productivity by providing a clear visual representation of tasks and their progress.

“Trello’s kanban board approach enhances productivity by providing a clear visual representation of tasks and their progress.”

However, it’s important to note that Trello may not be the most versatile project management solution for every organization. Advanced collaboration and reporting features are somewhat limited, which could pose challenges for teams working on complex projects with intricate dependencies. Additionally, real-time collaboration is not a native feature of Trello and requires the use of integrations.

Overall, Trello’s strengths lie in its ease of use, visually appealing interface, and extensive capabilities for managing tasks. While it may not be the ideal solution for complex projects, it remains a highly recommended choice for individuals and small teams seeking a free and intuitive kanban board app for their project management needs.


After reviewing Trello as a project management tool, I find it to be a valuable solution for organizing and tracking tasks. As a kanban board app, Trello offers a visually appealing and user-friendly interface that is easy to navigate. It is suitable for individuals and small teams looking for a simple and intuitive project management tool.

However, it is important to note that Trello may not be the best choice for complex projects requiring advanced collaboration and reporting capabilities. While it excels in task management, it lacks certain features that are essential for managing large and intricate projects.

In summary, Trello is a reliable kanban board app that can streamline your workflow and help you stay organized. It provides a range of features and integration options, making it a worthwhile choice for individuals and small teams. Just keep in mind its limitations when considering it as a project management tool for more complex projects


Q: Is Trello easy to use?

A: Yes, Trello is known for its ease of use, with a simple and intuitive interface that makes it easy for anyone to get started with.

Q: Are there any good alternatives to Trello?

A: Yes, some popular alternatives to Trello include Asana, Jira,, and ClickUp, each with its unique features and strengths.

Q: Where can I find user reviews of Trello?

A: You can find user reviews of Trello on various platforms such as Capterra, G2, and Trustpilot, where users share their experiences and feedback on using Trello.

Q: Does Trello provide good support for its users?

A: Trello offers comprehensive support through its Help Center, community forums, and customer support channels, ensuring that users have access to resources and assistance when needed.

Q: How does working with Trello look like?

A: Working with Trello involves creating boards, lists, and cards to organize and manage projects, tasks, and collaboration with team members in a visually engaging manner.

Q: Can I use Trello for free?

A: Yes, Trello offers a free version with basic features that are suitable for personal and small team use, making it accessible to anyone looking for project management tools.

A: Yes, Atlassian acquired Trello in 2017, integrating it into its suite of productivity and collaboration tools, providing users with enhanced capabilities and resources.

Q: What is a Trello card?

A: A Trello card represents a specific task, idea, or item within a Trello board, containing details, attachments, comments, and checklists related to that particular item.

Q: How does Trello make project management easier in 2023?

A: Trello simplifies project management in 2023 by offering intuitive features, customizable workflows, and seamless collaboration, making it an ideal choice for modern project management needs.

Q: Does Trello offer an enterprise version?

A: Yes, Trello offers an enterprise version tailored for large organizations, providing advanced security, administration controls, and support to meet enterprise-level project management requirements.

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